It is every bride’s dream to have a smooth and organized wedding. The trick behind this goal lies on proper planning and execution. Whether you’re moonlighting as an events organizer or you’re already a pro in the field, here are four (4) tips to remember in planning a successful order of events.
1. Consider the catering location. Know the requirements, their basic DOs and DONTs when you do the booking and create timing.
- Preparation. Can you come in advance and do the preparations? Up to how many minutes do they give allowance so you can ready everything?
- Distance between the nuptial venue and reception. For instance, if the ceremony will be performed in a Pasig church and the dinner party will be at an over-looking scenic spot in Antipolo, you may need to think about the duration of travel in between two districts plus the possible traffic the guests may encounter along the way.
- Closing Time. How long can you stay after the whole affair is over? It takes about 30 to 45 minutes after the newlyweds bid their goodbyes before everyone can completely leave the area. Some may mingle first, others may need extra moments to gather their belongings or several of them may want to coordinate with friends for transportation assistance.
- The groom and his lady. How long will it take for them to reach the function – ten minutes, fifteen, twenty?
- Attendees. As soon as they arrive, do you have something in store for them while they’re waiting for the couple? How will you keep them entertained? Who’s going to attend to them? Do you meet and greet each?
- Photographer. Does he have a special lighting required at a specific time of the day? If it’s a garden wedding, would he need the husband and wife to proceed directly to the swing perhaps as soon as they come in to capture a certain feel?
- Catering Services Crew. Are they enough or do you need extra help from the entourage on particular tasks? How long will it take them to serve all the food? Is there an exact hour for the cake arrival or will it be delivered beforehand?
- DJ and the band. What’s the game plan? Do they sing live continuously? How many songs will they be playing?
3. Decide whether it’s going to be a traditional timeline or custom-made. Although it’s been a practice to stick to traditions, the wedded pair may have different views about it. Hence, consult their preferences. Would they opt to have dance breaks in between events to erase boredom or monotony?4. Expect the unexpected. If the occasion entails an outdoor gathering, there’s always a chance that the weather may become erratic and unpredictable. On the same note, if it’s indoors, power interruption may occur as well. Thus, have a back up plan in case something goes wrong.