“I don’t like food that’s too carefully arranged; it makes me think that the chef is spending too much time arranging and not enough time cooking. If I wanted a picture I’d buy a painting.” – Andy Rooney
Planning an event is one of the most exciting yet overwhelming times one can experience. The success of the event is a reflection on how capable you are in organizing and coordinating things. When initiating an event, planners need to think about the flow of the program, theme, some people to attend,and don’t forget the food – it’s one thing most attendees are waiting for. While others would rather go for a snack, many event planners and organizers prefer hiring a catering company.
There will always be advantages when you hire a caterer. Most companies have catering packages that offer not just coordinating with the reception timeline and the flow of the dinner but, in most cases, they will also supply the needed tablewares. On top of your priorities, there’s no pressure when it comes to food. However, just because you decided to hire a catering company, that does not mean you’re done. There are crucial things to consider when choosing the right catering company for your event – this is to ensure that attendees would be satisfied with their services.
Below, we list down some questions to ask and consider before you choose and hire a catering company.
Who am I meeting with?
The basic question you need to ask – who you need to meet and talk with regards to the overall process. As a planner, you need to determine whether you are meeting with the owner of the company? A manager? A representative in the sales department? Do you know the owner of the company in person? Knowing these questions would give you an idea on how to approach such person to work with you for the entire event.
How will you run this event?
The next question you need to think about is what kind of event you are planning? Is it a formal event? A party style event? This will determine how the food will be served. Moreover, don’t forget to ask a similar question to the company. Although it is not your job to tell the caterer on what to do, at least you know how the catering staff will be operating during the event.
What other services do you offer?
Apart from the main course, a lot of catering companies offer desserts, some have licensed bar services, and there are even companies that offer you a venue where you could have a rehearsal dinner. Availing their deals or packages is not only convenient on your part, but you can also have it in a less expensive than purchasing other services from different companies.
Can you provide me with a broken-down cost estimate?
For most event organizers, unless if needed, spending too much is a no-no. As much as possible they would find a way or alternative on how they can pull things off in an affordable way. That means, when it comes to the cost, you need to be skeptical enough to make sure there will be no hidden cost. Know how much you need to pay for the labor, set-up/breakdown, and anything that involves you paying.
What is your leftover policy?
Some catering companies are strict when it comes to the leftovers. If a catering company does not allow you to take the leftovers, then you are only paying for what your guests ate. Moreover, make sure to ask whether you can wrap up the food for you to take home after the event.
As the event organizer or planner, it would take you some time to think about the crucial things to consider when hiring a catering company. You do not want to ruin a good event just because you’re not satisfied with the food and their services they offer. Again, the success of the event would determine how you manage and organize things.